*Please contact Amy Hornstein or Kate Tobias before planning your event. They will meet with you to provide resources and guidance in planning a successful event.
RECRUIT A VOLUNTEER TEAM: A volunteer team should be recruited to be sure that all aspects of event planning and staffing will be fully covered.
FACILITIES: Events can be held at Haas facilities, other UC Berkeley facilities, and off-campus.
- HAAS FACILITIES:
- Haas Classrooms, Andersen Auditorium, Wells Fargo Room, Bank of America Forum and Courtyard: Check room availability and make reservations in the Event and Space Management System (EMS). For questions regarding EMS, please contact Scott Limanek, the Room Reservation Coordinator at 510-643-1141 or roomres@haas. Please note that classroom reservations cannot be made during the add/drop period at the beginning of each semester.
- Wells Fargo Room Checklist
- Helzel Boardroom: This room is managed by the Center for Executive Education. Contact Amy Hornstein in MBA Student Services who will check with the CEE regarding room availability.
Contact Kate Tobias or Amy Hornstein for more information.
UC Berkeley Facilities: A number of locations are available on the campus for receptions, conferences, lunches and dinners. However, a rental fee or use of a facility’s catering service may be required. The most popular facilities near Haas include the Faculty Club and International House.
Off-campus Facilities: Check with the Kate Tobias for a list of local off-site venues. Please obtain copies of contracts for off-site venues in advance and confer with Amy Hornstein to ensure that you are not taking unnecessary risks in signing contracts.
FURNITURE: The Haas Facilities Department has nine 6' tables available for students groups to use. Other items such as additional tables, lecterns, chairs, tablecloths, etc. can be rented from University Movers/Campus Supply at 643-6262 or Canopies and Tents at 510-610-0072.
MEDIA EQUIPMENT: Haas Media Services has a wide array of media equipment available. Equipment can be reserved in the Event and Space Management System (EMS) or at the desk in person in S300. For questions regarding Media equipment, email resi@haas or call 510-643-0431.
MARKETING YOUR EVENT: Remember to post all of your events on the CampusGroups calendar. You may also market your event by using list-servs, submitting your event to the MBA Alert (email Anne Lewandowski), or distributing flyers advertising your event around campus. You may also forward information about your event to the Haas Newswire by emailing email@example.com, who will determine whether the event is a good fit for this publication depending on the event's focus and scope. Please see "Publicizing an event" on the Full-time MBA website http://www.haas.berkeley.edu/MBA/student/publicity-tips.html for more information on marketing your event.
CATERING: Haas must have Caterer’s Proof of Insurance on file for all caterers who are used at Haas. Many commonly used caterers are already on file ( Ann’s, Compadres, Haas Café and AG Ferrari). If you are using a new caterer you will need to request proof of insurance when you are making the arrangements. For more catering options, please click here or please see the “Student Resource Guide” in the Full-time MBA Program Office to review menus.
PARKING: Meet with Kate Tobias to discuss your parking needs. The MBA Program Office can provide small quantities of daily parking permits, if needed for speakers or visitors. For larger events, they will work with the Parking and Transportation to help you obtain needed permits.
ALCOHOL: If you wish to serve alcohol on campus (beer & wine only) you must contact Amy Hornstein or Kate Tobias two weeks before the event to request that an Alcohol Permit be obtained from UCPD and determine how the event will be staffed. Event organizers and their volunteers are responsible for checking IDs and stamping hands or providing wrist bands. The requirements for obtaining an alcohol permit are as follows:
-Beer and wine only. If you have any questions about this, please discuss them with Amy or Kate.
-Food and non-alcohol beverages must be served
-A staff or faculty member must be present
-IDs must be checked to ensure that everyone drinking is over 21
-Drinking games are not allowed
BBQ: If your on-campus event includes a barbeque or any other form of open flame, contact Kate Tobias two weeks before the event and they will request a Fire Permit. Volunteers will need to pick up and return supplies (spigot, hose and fire extinguisher) to the MBA Program Office.
ENTERTAINMENT: Proof of insurance is required from bands and other entertainers. Please consult with Amy Hornstein or Kate Tobias, who will work with the Risk Management Office.
ALUMNI PARTICIPATION: The Alumni Office will facilitate Alumni participation in student-led events. In return, they require that you submit a roster of all alumni attendees to the Alumni Relations Office within two weeks of your event. For more information please contact Meg Roundy.
CLEAN UP: Students are responsible for leaving their event space in the same condition in which it was found; this may include breakdown of tables and basic clean up. Be sure to recruit volunteers in advance. For larger events such as Consumption Functions or Conferences, the MBA Staff will arrange for extra custodial and ground services. Discuss this with Kate Tobias when you begin planning your event.
VENDORS: You may be interested in ordering balloons, t-shirts, premium items, banners or other items. For a list of recommended vendors, please click here.
CONFERENCE PLANNING: If you are planning a conference, the first step is to contact Amy Hornstein in the MBA Program Office. After contacting the MBA Program Office, please review the following Conference Planning documents: