Staff Jobs

Job Title: Senior Events Manager #15270
Job ID: 15270
Location: Off Campus-Berkeley
Full/Part Time: Full-Time
Department: Haas School of Business
Regular/Temporary: Regular
Application Review Date: Closed 3-28-13

This requisition will remain open until filled.

Departmental Overview

The Haas School of Business develops innovative leaders - individuals who redefine how we do business.  Berkeley-Haas, second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs.  A team of 300 staff members supports these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, and Development. 

Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually.  Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work.

To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html

The Haas School of Business’ Development & Alumni Relations unit develops and executes alumni relations and fundraising events, communications, and activities to engage Haas’ students, alumni and donors community.  The Haas Alumni Relations team consists of nine full-time career staff members who organize 30+ events annually, manage a community of volunteers, provide online services, and share school updates to the alumni community.

The Senior Events Manager conceives, plans, manages, implements, and analyzes a complex annual calendar of events on behalf of the Haas School of Business’ Alumni Relations office. The Senior Events Manager serves as one of the primary resources for general event planning issues, protocol, and administrative policies related to events at the school.  The position reports to the director of the Alumni Relations Office within the school’s Development & Alumni Relations (DAR) unit.

Responsibilities

Plans, designs, and executes innovative events appropriate for specific audiences of donors, alumni and friends of the business school.  Conducts comprehensive event planning for complex events, including design, development, coordination, implementation, and post-event analyses. 

Plans and manages a wide variety of events, from small, donor-centric breakfasts and dinners with the dean, to large-scale galas, student-alumni networking events, international symposia, and pre-game tailgates.  Coordinates the timeline of all major events, assuring effective flow and delivery.  Contributes to and participates in long-range unit event planning.

Maintains and manages the department’s master calendar of events in coordination with the university and greater Haas community.

Consults and works with clients to create and successfully execute special events that meet their objectives.  Demonstrates good judgment in making decisions and planning events.

May oversee all aspects of select donor or alumni relations projects or events, including the coordination of programs and production of audio/visual and printed materials.

Serves as a liaison and maintains effective relationships with a wide variety of vendors and campus officials.  Directs multiple service contractors and subcontractors. Negotiates contracts and pricing to assure that work is completed to specification.  With international vendors and clients, negotiates contracts that may be in foreign currencies.

Manages the purchase of discounted wine and the supply of donated wines to be used at year-round events.

Ensures that over 50 annual events run smoothly and effectively. Successfully recognizes and resolves potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen. Keeps event stakeholders appropriately advised and notified.

Works with campus officials, police and security to assure crowd safety and management.  Creates innovative practices to address environmental concerns and appropriate, sustainable resources.

Provides guidelines and advice on-site and in advance of all events.  Manages events to address the requirements and requests of all event participants.  Oversees the successful planning and delivery of “distant events,” both domestic and international.

With oversight from the Executive Director, develops and maintains comprehensive event budgets and ensures that event costs do not exceed budgeted allocations. Provides input to Haas’ Business Services, generating  “exceptional approval” memos to expedite payment of complex, high-profile, and high-cost events, many involving the dean, other school officials, and donors.

Mentors and/or manage less experienced events staff, specifically the Events Coordinator, for whom s/he serves as a work leader.  Assures that the Event Coordinator’s work load is appropriate and that tasks are completed successfully and on schedule.  Provides on-going feedback and oversight to Events Coordinator.

Required Qualifications

•  A minimum of seven years as an events planner.
•  Bachelor's degree in related area and/or equivalent experience/training
•  Demonstrated ability to design, plan, manage, implement, and analyze a wide variety of events for diverse constituencies, requiring extensive event planning experience, ideally in private industry and an academic, non-profit setting.  A proven track record and high degree of creativity in event planning.
•  A solid understanding of fundraising and donor relations strategies as well as the role special events plays in those strategies.
•  Demonstrated ability to address institutional goals through the creation of innovative events and programs that appeal to the targeted audience. 
•  Significant coaching, mentoring or supervisory experience in order to develop the Events Coordinator’s skill set.  Advanced skills in guiding and mentoring less experienced staff.
•  Demonstrated ability to manage projects, working successfully with clients to produce high-quality events that meet budget and time constraints, and that keep events on track and vendors, colleagues, faculty, volunteers, and other clients motivated and well served.
•  Superior communication skills to succinctly and clearly communicate complex information, orally and in writing, to diverse audiences.
•  Demonstrated ability to address complex, sensitive issues in a clear, fair, and thoughtful manner, and to come to resolution quickly without jeopardizing the event or relationships with those involved.
•  Demonstrated ability to work effectively and persuasively with clients who represent the highest levels of leadership at the school, including major donors, alumni volunteers, senior staff, faculty, the dean and other senior leadership at the University.
•  Solid understanding of protocol and protocol resources to ensure the appropriate handling of senior faculty, business leaders, and other VIPs.
•  Demonstrated organizational ability in order to work on multiple events with competing deadlines and to establish goals and workload priorities.
•  Demonstrated ability to work effectively in a team environment and with diverse constituencies.
•  Advanced long-range planning, project management, and organizational skills.
•  Highly developed interpersonal communication skills, including political acumen and social perceptiveness.  Advanced judgment, decision-making and problem recognition/avoidance/resolution skills.
•  Advanced skill in meeting goals and objectives within budget and time constraints.
•  Advanced knowledge of budgetary guidelines as well as their execution
•  Advanced knowledge of event planning software & office tools
•  Advanced knowledge of safety & security standards.

Preferred Qualifications

•  Thorough knowledge of UC Berkeley, its vision, programs, policies and infrastructure.
•  Advanced knowledge of the Haas School of Business, including its culture, mission, vision, achievements and infrastructure.
•  Advanced knowledge of UC Berkeley purchase & procurement policy, financial policy, and related software.

Salary & Benefits

The salary for this exempt, full-time career position will range between $51,000 annually up to $75,700 annually plus benefits.

For information on the comprehensive benefits package offered by the University visit:

http://atyourservice.ucop.edu/forms_pubs/misc/benefits_of_belonging.pdf   

Criminal Background Check

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

Equal Employment Opportunity

The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer.

HOW TO APPLY:

UC Berkeley has an online applicant website and no longer accepts applications via mail.

We require applicants to submit a cover letter and resume when applying for this position.

Please submit the cover letter and resume as a single attachment when applying.

To apply, please visit http://jobs.berkeley.edu

Haas School Staff Positions Currently Open