Staff Jobs

Job Title: Administrative Assistant - Academic Planning & Instruction
Job ID: 15483
Location: Main Campus-Berkeley
Full/Part Time: Part-Time
Department: Haas School of Business
Regular/Temporary: Regular
Application Review Date: The First Review Date for this job is: April 9, 2013
Closed 5-7-13

Departmental Overview

The Haas School of Business develops innovative leaders - individuals who redefine how we do business.  Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs.  A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, and Development. 

Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually.  Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work.

To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html  

The Academic Planning & Instruction (API) group operates at the heart of the School.  API personnel (1) schedule classes and maintain instructional data, (2) hire academic student employees, (3) produce academic program plans, evaluations, and analyses, (4)assist in short- and long-term space planning, and (5) maintain a technological infrastructure comprising a web site, databases, and several department specific computer applications.

We have compiled an impressive toolkit to support our goals and activities. Our group has a broad understanding of university policies, precedents, processes, and culture. We maintain   databases and technological systems to facilitate daily processes and support in-depth analyses. Our staff is committed to outstanding customer service and ongoing professional development.

The Administrative Assistant provides general assistance to the group.  In particular, he or she coordinates the process for distribution, collection and processing of course evaluations for instructors and graduate student instructors (GSI) (35%), provides course scheduling support (25%), assists in administrative and project support for the group (35%),  and pursues his/her own professional development opportunities (5%)

Responsibilities

Oversee Course Evaluation Process:
•  Analyze course schedule and set evaluation distribution and collection schedule
•  Check for errors in course schedule and make minor adjustments as necessary (typos)
•  Supervise 1-3 student workers that assist with clerical tasks for the API group
•  Prepare evaluation materials for instructors and GSIs
•  Distribute evaluation materials and instructions to Instructors
•  Manage expectations and explain evaluation policies and procedures to Instructors, Faculty, Program Department Staff, and Student Reps
•  Collect and archive scores and comments for instructors and GSIs
•  Prepare and distribute the following standardized reports using Instructor scores:
    o School-wide Summary
    o Individual Instructor Summary Reports
    o Summary by Instructor Report
    o Club 6 Report
•  Develop and improve processes, policies and procedures relating to course evaluations

Course Scheduling  Support
•  Accurately track and report final exam and RRR-week requests from instructors to Haas Room Reservations.
•  Assist Haas Room Reservations in determining whether requested space is available for events for current semester.
•  Enter data into course scheduling system for various situations.
•  Assist with data checking.

Administrative and Project Support
•  Travel and Entertainment reimbursements
•  Office Supplies, memberships,  and subscriptions for API group from outside vendors and campus service departments.
•  Update and maintain the relevant API portions of the AAI web site.
•  Provide administrative support for various group projects, including but not limited to:
   o Scheduling meetings with multiple constituencies
   o Ordering products and services related to projects
   o Researching information needed for a project issue

Required Qualifications

Knowledge
• basic clerical functions

Skills
•  Proficiency with Microsoft Office (Word, Excel) and Access
•  Proficiency with Adobe Dreamweaver
•  Facility with web-based applications

Abilities
•  Detail oriented
•  Fast learner
•  Ability to juggle tasks
•  Organized
•  Good judgment
•  Personable and professional customer service orientation
•  Strong oral and written communication skills
•  Ability to maintain the confidentiality of sensitive information.
•  Ability to  work independently and in teams

Preferred Qualifications

•  Familiarity with relational databases.
•  Proficiency with Berkeley Financial Systems - preferred

Salary & Benefits

The prorated salary for this 60% part-time career position will range between
$2,072.40 per month up to $2,428.80 per month plus benefits

For information on the comprehensive benefits package offered by the University visit:

http://atyourservice.ucop.edu/forms_pubs/misc/benefits_of_belonging.pdf   

Other Information

This is a 24 hour per week part-time, career position which is classified as a (_) Assistant III.

Equal Employment Opportunity

The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer.

HOW TO APPLY:

UC Berkeley has an online applicant website and no longer accepts applications via mail.

We require applicants to submit a cover letter and resume when applying for this position.

Please submit the cover letter and resume as a single attachment when applying.

To apply, please visit http://jobs.berkeley.edu

Haas School Staff Positions Currently Open