Staff Jobs

Working Title: Accounting and Operations Manager

Requisition: 008435

Department: Haas School of Business – Computing Services

Location: Main Campus- U.C. Berkeley
Salary: The salary will range between $40,764 annually up to $55,000 annually plus benefits.

First Review Date: 05/23/2008

Closing Date: August 18, 2008

Job Description

The Computing Services unit, for the Haas School of Business are recruiting an Accounting and Operations Manager.
This is a full-time career position, classified by the university as an Administrative Analyst.

Responsibilities:

FINANCIAL ANALYTICS:

Apply professional concepts to perform moderate to complex analysis to understand past performance and determine present and future performance and/or resource allocations
Provide analytical support for complex budget, financial, or resource analysis projects
Provide department support in the areas of business process analysis and design, system or procedure testing and implementation, documentation, security, workflow, and customer feedback
Coordinate and implement department budget allocations, conceive of and maintain department chart of accounts or other data management tools, and related business processes
Gather, analyze, prepare and summarize recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, et cetera.
Perform complex financial or resource research and studies for a variety of internal department constituents including generating, modifying, and conceiving of new financial or other resource reports and analyzing and forecasting staff/faculty salary budgets, contracts, grants, gifts, endowments, or user fees

FINANCIAL MAINTENANCE:

Review, research, and resolve monthly general ledger issues for chart strings deficits, errors and/or related issues
Reconcile campus recharges and redistribute costs to appropriate department
HCS chart of accounts: maintain list of projects and chart strings to use
Maintain one or a combination of general accounting systems
Prepare basic financial transactions (e.g., financial journals, voucher adjustments)
Provide record of assets, liabilities, and other financial transactions
Run summary and detailed BAIRS reports as needed; interpret reports and records for campus administrators and managers; create ad-hoc reports as needed

PROCUREMENT AND CONTRACTS MANAGEMENT:

Supervise the Technology procurement and contracts processes
Manage at least one FTE career staff in processing purchasing and requisitions requests for Technology at the School
Identify, troubleshoot, and resolve procurement and contracts problems in collaboration with the Haas Business Services and Berkeley campus Procurement and Business Services offices

FINANCIAL AUDIT:

Review and post Cash and Credit Card receipts as part of the Merchant Accounts Program
Review and reconcile BluCard transactions for the unit
Provide status updates monthly to the Chief Technology Officer

BUDGET:

Working with the Chief Technology Officer, assist with the development of the Haas Computing Services annual budget
Review and analyze staff budget requests for validity in comparison to actual spending trends

Requirements & Qualifications:

REQUIRED:

Thorough knowledge of finance policies, practices and systems
Thorough knowledge of accounting, and regulatory compliance requirements
Ability to independently gather, organize, and perform financial analysis assignments
Ability to present information in a clear and concise manner both in writing and verbally
Must be proficient in use of Microsoft Office and common desktop/web applications
An intrinsic understanding of the working nature of technology within an administrative environment
Creative and innovative problem-solving skills
Ability to interpret, understand, and translate campus financial systems, policies, and procedures
Demonstrated ability to leverage technology to increase efficiencies in an administrative or business unit
Excellent analytical skills
Ability to work effectively and collaboratively with staff and faculty
Excellent political acumen and good judgment
Professional-level oral and written communication skills
Demonstrated ability to take initiative to investigate and resolve problems
Proven ability to work and deal successfully with a high degree of ambiguity and roadblocks
Ability to work independently, set priorities, and juggle multiple projects/assignments
Bachelors degree in related area and/or equivalent experience/training

PREFERRED:

Financial Management Certificate Program (FMCP) desirable
Knowledge of campus chart of accounts, financial reporting, and database concepts
Knowledge of Berkeley Financial Systems (BFS), BAIRS (Reporting), OPTRS (Payroll), CARS (Campus Accounts Receivable System) and other business-related transactional systems

This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.

HOW TO APPLY:

UC Berkeley has an online applicant website and no longer accepts applications via mail. To apply, please visit http://jobs.berkeley.edu

The University of California is an Equal Opportunity, Affirmative Action Employer.

Haas School Staff Positions Currently Open