Working @ Haas

Human Resources

Major Gifts Assistant

Job Title: Major Gifts Assistant (4722C) #22733
Job ID: 22733
Location: Off Campus-Berkeley
Full/Part Time: Full-Time
Department: Haas Core Programs
Regular/Temporary: Regular

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: February 3, 2017.

Departmental Overview

The Haas School of Business develops innovative leaders—individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, and Development.

Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work. To learn more about the Haas School visit:

The Senior Major Gifts Officers at the Haas School of Business are charged with the responsibility of raising major gifts of $100,000+ and leadership gifts of $1,000,000+ from individual donors. This process involves: developing a prospect base; creating strategies for solicitation; organizing cultivation events; managing major gift volunteers; and managing acknowledgments and stewardship activities. The Major Gift Officers complement other staff in the Development and Alumni Relations including Corporate Partnerships, Annual Programs, Alumni Relations, Stewardship and Central campus fundraising efforts.


The Major Gifts Assistant provides comprehensive, high level administrative support for four major gift officers as well as minimal support for the Assistant Dean for Development and Alumni Relations and Director, Corporate Partnerships, and independently addresses their administrative needs. Functioning under very general supervision, the incumbent serves as their front-line representative in communications with campus representatives, including Deans, faculty members and development directors, and with external public figures, including high level Haas School of Business Board members, donors and volunteers.

  • Organize specialized campus visits of prospective donors with appropriate faculty, students, campus officials, and staff. Schedule appointments, arranging for meals, accommodations, transportation, and escorting around campus.
  • Provide administrative support to major gift volunteers. Field questions, draft letters, provide statistical information, arrange for conference calls, and provide customer service through information sharing to campaign volunteer constituencies.
  • Work with Events Manager to arrange special events and programs for donors and prospects, such as luncheons, receptions, and dinners.
  • Schedule meetings with key donors, volunteers, faculty, and administrators. Arrange meetings, resolving scheduling conflicts. Handle logistics, including travel arrangements, itineraries, and briefing materials.
  • Compose, edit, and proof letters for signature by the Dean, gift officers and others to donors and prospects, including letters of introduction, follow-up correspondence after visits and events and stewardship communications.
  • Utilize dynamic web-based resources which provide individualized, comprehensive wealth screening reports for all Haas School of Business alumni. Information includes data on stock options, director's fees, compensation, and other related assets to define wealth and giving capacity.
  • Provide information database support to develop and maintain prospect constituency segmentation for Major Gift Officers' prospect portfolios.

Required Qualifications

  • Ability to work independently and with minimal supervision.
  • Organizational skills to perform multi-level tasks and simultaneous assignments efficiently.
  • Basic analytical skills and the ability to communicate clearly in writing including financial and non-financial confidential information.
  • Ability to conduct high-level, professional verbal, written and electronic communications with a variety of people about the Haas School and development activities.
  • Ability to meet deadlines and respond to accounting issues and questions in a timely manner.
  • Excellent interpersonal and communication skills.
  • Demonstrated ability to act with tact and diplomacy to maintain good relations with alumni and donors.
  • Proficiency with standard desktop technology tools, including the Microsoft Office suite.
  • Research and problem solving skills.

Preferred Qualifications

  • Knowledge of fundraising in a comparable environment.
  • Training and proficiency in financial systems and preparation of travel and entertainment vouchers.
  • Detailed knowledge of University purchasing policies and procedures.
  • Knowledge of contact information management systems.
  • Experience using database management tools for querying and data selections.

Salary & Benefits

Salary is commensurate with experience. Hiring range is $21.49-$25.78/hour.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit the cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see: