Working @ Haas

Human Resources

Program Coordinator

Job Title: Program Coordinator (4722C) #22849
Job ID: 22849
Location: Main Campus-Berkeley
Full/Part Time: Part-Time
Department: Haas Core Programs
Regular/Temporary: Regular

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html

Application Review Date

The First Review Date for this job is: March 7, 2017.

Departmental Overview

The Haas School of Business develops innovative leaders - individuals who redefine how we do business. Berkeley-Haas, the second oldest business school in the United States, educates 2,200 students each year in six degree-granting programs, and hundreds more through executive education programs. A team of 300 staff members support these students, faculty and alumni through work in areas that include Admissions, Student Services, Career Management, Administration, and Development.

Berkeley-Haas offers opportunities to champion new ideas, collaborate across boundaries, and learn continually. Our culture is captured by Four Defining Principles (Question the Status Quo, Confidence Without Attitude, Students Always and Beyond Yourself) that distinguish Berkeley-Haas as a place to learn—and a place to work. To learn more about the Haas School visit: http://www.haas.berkeley.edu/haas/about/employment.html.

The Center for Social Sector Leadership is defining a new generation of business leaders, a generation that understands and values the crucial role that nonprofit and public institutions play in the world's increasingly collaborative economy. Whether students seek to consult with social sector organizations, found a social enterprise, become effective philanthropists, lead through board governance, or pursue a career in the sector, the Center provides the leadership education to help them succeed.


Responsibilities

Coordinates large, complex conferences/meetings/programs. Works on sensitive issues, priorities, protocol, etc.

  • Maintain Center calendar of events. Book room reservations for meetings or events.
  • Assist in preparation of event-related materials (create flyers, tent cards, name badges).
  • Learn and maintain event registration system to manage events.
  • Attend some events and help with set up and registration.
  • Support events by ordering food, reserving space, managing A/V, managing event vendors, creating and sending calendar invitations, etc.
  • Support team fun factor by planning social events, celebrating birthdays etc.

Assists Executive Director with preparation of budget for contract and grant proposals.

  • Prepare purchasing, travel and entertainment reimbursement requests for Center expenditures.
  • Prepare financial reports for Center detailing expenses, deposits to accounts, and other information as requested. Reconcile detail reports and produce monthly BAIRS (financial) and ad hoc reports as needed.
  • Maintain spreadsheets to track spending by project.
  • Process gifts from Center donors. See that donor gifts are deposited into the correct account and acknowledged in a timely manner. Monitor gifts from Sponsors and invoice accordingly.

Prepares correspondence and other written materials for department management and/or faculty requiring some specialized knowledge of the subject matter. Edits and proofreads written materials for content consistency.

  • Communicate efficiently and expertly with internal and external stakeholders.
  • Act as a point of contact for programs and activities, as needed.
  • Manage event and program engagement with key supports; track invitations, compile materials, reply to stakeholder requests.

Works with department management to update/review/revise website to better communicate organization's mission, requiring substantive knowledge of organization's goals and objectives.

  • Audit online content for consistency and accuracy.
  • Identify possible sources to provide new/updated content for Center websites.
  • Work with staff to understand how online content can help reach program objectives.
  • Coordinate with other Haas units to determine online communication best practices for the school.

Other Responsibilities

  • Applies specialized office software that may include basic use of Dreamweaver, Photoshop, Illustrator, or similar programs. Applies somewhat complex Excel formulas, pivot tables, and similar functions. Compiles and arrays spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data. May analyze trends. Provides direction to other Assistants on office software program application.
  • Determines need for general office equipment and supplies. May participate in contract negotiation and the preparation of RFPs requiring some subject matter knowledge of the materials/services.
  • Provides guidance to other Administrative Assistants on procedures, practices, and implementation of policies, including those which are particularly complex.

Required Qualifications

  • Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
  • Outstanding organizational skills and the ability to handle multiple tasks, set priorities, manage time efficiently and meet deadlines, and solve problems.
  • Attention to detail and able to perform consistently and with a high degree of accuracy.
  • Capable of working independently and as a team member.
  • Excellent interpersonal skills for working with various constituencies—including key external funding partners.

Preferred Qualifications

  • Interest in social impact and the work of CSSL.
  • Strong familiarity of common office software, including web-based tools.
  • Experience with or willingness to learn Adobe Software (eg Dreamweaver, Photoshop, Illustrator).
  • Familiarity with social media platforms and campaigns (eg Facebook, Twitter, LinkedIn).

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

To apply, please visit http://jobs.berkeley.edu. Please submit the cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf

For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct