Working @ Haas

Human Resources

Admissions Specialist

Job Title: Admissions Specialist, Haas School of Business (4508U), #23915
Job ID: 23915
Location: Main Campus-Berkeley
Full/Part Time:
Department: Haas Core Programs
Regular/Temporary: Temporary

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: October 9, 2017

Departmental Overview

The Full-time MBA Admissions Office recruits, evaluates, and selects students for the Berkeley MBA Program through a highly selective admissions process reviewing approximately 4,000 applications each year from around the world.

The Admissions Specialist assesses and prepares MBA applications for review, helps advise and train seasonal application processors and work-study students, and works to problem-solve applicant and admission problems as they arise. The position also provides customer service and counsel to prospective MBA students and assists the Admissions department with admissions and recruitment events and projects. This is an 8 month contract position.


Admissions and Application Processing:

  • Conduct preliminary assessment of academic records and credentials; ensure applications meet standards for review. Communicate with applicants and UC Berkeley departments as necessary on questionable and problematic cases.
  • Prepare application files for reader evaluation by organizing materials, reviewing for completion, documenting the results in the database, and notifying the applicant of any missing materials.
  • Prioritize and coordinate the processing of files based on standards set by the Director of Operations and Admissions Committee.
  • Manage incoming documents and transcripts from incomplete applications and process completed files as necessary. Provide data entry and database support, including entering decisions.
  • Prepare admitted applicant files for Graduate Division approval.
  • Other projects as assigned.

Advising and Recruiting:

  • Provide information about UC Berkeley and the Full-time MBA program one-on-one and to groups. Counsel prospective students on admissions requirements and criteria, university standards of scholarship preparation for MBA study, recruitment events, and visiting Haas.
  • Participate in various online yield and recruitment activities such as webinars and chats.
  • Advise admitted applicants on pre-enrollment matters (both academic and non-academic) and refer them to the appropriate resource, if necessary.
  • Plan, coordinate, participate in, and/or provide administrative support to recruiting events and activities as necessary.

Admissions/ Recruitment Project Support:

  • Assist in coordinating admissions and recruitment development projects as needed
  • Planned projects for this year includes:
    • Manage data transferring and uploading of applicant records between other programs and the Full-time Admissions office.
    • Assisting with online file management and distribution using ImageNow and local databases.
    • Screening and evaluating application essays for originality using Turnitin.
    • Assisting with online file management and distribution using Slate and local databases.

Career Development:

  • Work on special programs as assigned.
  • Attend classes which will enhance expertise in job areas.
  • Serve on departmental and campus-wide committees as appropriate.
  • Participate in activities that enhance the campus community and/or larger community to further University service.
  • Maintain knowledge of the FTMBA unit business processes in order to provide back up to other support staff in the unit.

Required Qualifications

  • Knowledge and experience working with a diverse student population.
  • Working knowledge of MBA admissions requirements for campus/school/college.
  • Related administrative experience.
  • A high competency with technology including Microsoft Office (Access, Excel, Word), Internet and email. Experience with Slate or iThenticate is a plus.
  • Outstanding attention to detail.
  • Strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
  • Strong organizational skills and ability to multi-task with demanding timeframes.
  • Ability to maintain cooperative relationships with schools, universities, community organizations and other institutions.
  • Experience reviewing and evaluating international and domestic transcripts preferred.
  • Working knowledge of UC Berkeley, and the ability to interpret policies and procedures to prospective applicants and the public preferred.
  • Working knowledge of academic programs, including curricula, admissions requirements, and financial aid programs at UC Berkeley preferred.
  • This position has been designated as sensitive and requires a Criminal Background Check


  • Bachelors degree in related area and/or equivalent administrative experience/training
  • Related or administrative work experience.

Salary & Benefits

Hourly Rate: $22

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit the cover letter and resume as a single attachment when applying.

Other Information

This is an 8 months assignment and we are looking for 3 Admissions Specialists.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see: