Administrative Assistant Office Manager/ Event Specialist (4722C) #24574
Job ID: 24574
Location: Main Campus-Berkeley
Full/Part Time: Full-Time
Department: Haas Core Programs
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html
Application Review Date
The First Review Date for this job is: February 28, 2018.
The Haas School Business ("Berkeley Haas") is one of the per-eminent business schools in the world. The school employs ~ 80 FTE ladder faculty, 130 professional faculty and 230 FTE staff serving 2,200 students in six degree programs—three of which are "self-supporting." In addition, the school is home to a strong and growing Executive Education unit which serves both domestic and international executives. Berkeley Haas supports a multitude of research, teaching and public service institutes as well as two research laboratories, the Long Business Library, and an on-site café. Staff is organized across many functions including admissions, career services, computing, financial aid, student affairs, payroll, business services and facilities. The school provides business and financial leadership/expertise to the campus and is served by an international advisory board of business and industry leaders.
The Administrative Assistant is part of the Dean's Office within the Haas School of Business. Under minimal supervision from the Sr. Assistant Dean/COO provide comprehensive administrative and analytical support to the Assistant Deans. Major duties include calendar management, project management, editing, accounting, and travel arrangements. The Administrative Assistant will perform all of the following duties.
Administrative Support/Project Management
Provide administrative and project management support for the Sr. Assistant Dean/COO, Chief Financial Officer and the Sr. Assistant Dean for Instruction
Perform accounting tasks using the Berkeley Financial System (BFS). Reimbursement requests must be submitted promptly, with the appropriate follow-up to ensure completion. Accounts payable and Accounts receivable
Processing of Workfit Invoices (IOC form to RSF)
Travel and reimbursements: collect receipts from the Assistant Deans and process the reimbursement following current campus procedures. For travel reimbursement, complete a paper travel voucher form, taking into account private car mileage, the complex regulations for foreign travel, currency conversion, etc. Enter the expenditure information using BFS, ensuring use of the correct chartstring, and forward it for approval. Differentiate among the appropriate fields for travel expenses. Keep back-up copies of receipts and Purchase Order Numbers, sending originals to the travel desk. Call help-desk for advice, and share solutions with other staff.
Help Assistant Deans manage accounts: track expenses and provide summaries of accounts as requested.
Purchase Orders: serve as person for processing purchase orders associate with Dean’s Office events. Work closely with the Dean’s Office receptionist/event planner to ensure the timely processing of invoices.
Special Projects(i.e. University Club discounts slots, baseball tickets from Athletics, spreadsheets, analysis, etc.
Salary & Benefits
Salary is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply
To apply, please visit http://jobs.berkeley.edu. Please submit your cover letter and resume as a single attachment when applying.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see: