Working @ Haas

Human Resources

Events Manager

Job Title: Events Manager (6292U) #24575
Job ID: 24575
Location: Main Campus-Berkeley
Full/Part Time: Full-Time
Department: Haas Core Programs
Regular/Temporary: Regular

About Berkeley

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date

The First Review Date for this job is: March 1, 2018.

Departmental Overview

The Haas School Business ("Berkeley Haas") is one of the per-eminent business schools in the world. The school employs ~ 80 FTE ladder faculty, 130 professional faculty and 230 FTE staff serving 2,200 students in six degree programs—three of which are "self-supporting." In addition, the school is home to a strong and growing Executive Education unit which serves both domestic and international executives. Berkeley Haas supports a multitude of research, teaching and public service institutes as well as two research laboratories, the Long Business Library, and an on-site café. Staff is organized across many functions including admissions, career services, computing, financial aid, student affairs, payroll, business services and facilities. The school provides business and financial leadership/expertise to the campus and is served by an international advisory board of business and industry leaders.


The Events Specialist leads the planning and organizing of Berkeley Haas School community events hosted by the Dean's Office and is responsible for the smooth and successful implementation of all facets of event management. This includes managing all of the event logistics, including managing event budgets and scheduling; securing the appropriate venue; evaluating, hiring, and managing caterers and other vendors; assisting in marketing the event (including co-sponsorships where appropriate), overseeing invitations, RSVPs, waitlist management; serving as the point person for high-level speakers; preparing all event briefings and talking points; coordinating other staff responsibilities and technical services; etc. The position reports to the Director of Events and works directly with various deans and executive directors of programs.

Involves the planning and organizing of Berkeley Haas event activities, including managing logistics such as facilities, tickets, audience management activities, concessionaires, caterers, and vendors, and facilitation of communication and services with speakers and facility maintenance staff; or provides technical support of these activities.

Consults with clients on all details regarding events and event planning. Demonstrates good judgment in making decisions and managing events.

  • Consults with Director of Events and Haas Deans in suggesting upcoming speakers and event ideas for the Haas community that reflect the school’s culture and mission to develop Berkeley Leaders in all industries by bringing respected thought leaders in related fields to campus.
  • Primary responsibility is the planning, scheduling, and implementation of the Dean’s Speaker Series. Additional responsibilities include planning and managing these annual events: MBA and UG Commencement Receptions, Holiday Party, Faculty and Sr. Staff Welcome Back Dinner, End-of-Year Celebration, Staff Appreciation Lunch, Campus events in Spieker Forum, Emeriti Dinner and Culture Day.
  • Proposes event set up and planning.
  • Considers promoting of Haas School’s four defining principles in event planning, event content, and host talking points.
  • Serves as Haas School’s point person for high level executives planning to speak here. Handle most communications with these speaker candidates. It is critical for this position to exercise excellent judgment in handling and communicating with VIP speakers and event guests, and in planning each event appropriately.
  • Consults with Dean’s Office staff, helping with guidance, oversight, and mentoring to other event specialists.
  • Provides feedback to Dean’s Office on event success and suggested improvements.

Plans, organizes, and identifies real and potential event locations and vendors.

  • Takes lead in planning and organizing of Dean’s Office events listed above.
  • Determines event venue, catering needs, special needs, etc.

Determines and coordinates staffing needs.

  • Assigns, coordinates with, and monitors tasks and responsibilities assigned to other Haas units, including:
    • Coordinating with Media Services on audio-visual needs.
    • Coordinating with Development and Alumni Relations around inviting VIPs to Haas events.
    • Coordinating with Marketing & Communications contacts across the school around event marketing and advertising, banners, event web sites, post-event satisfaction polls and publicizing event videos.
    • Initiating and coordinating with other Haas units around co-sponsorship opportunities.

Develops and coordinates guest lists.

  • Oversees invitation of appropriate event guests, including drafting speaker invitations, handling VIPs, and/or initiating coordination with other units around special invitation lists and VIPs.
  • Monitors RSVPs.
  • Manages event wait list.
  • Develops strategies to get appropriate number of RSVPs to fill the room; plan for attrition, conflicting events and activities, etc.

Develops and implements event budgets.

  • Develops, implements, and manages budgets for each event, carefully weighing importance of each event against budget.
  • Reviews vendor proposals to determine most appropriate cost-efficient service.
  • Manages vendor relations.

Contributes to and participates in long-range unit event planning.

  • Participates in weekly planning meetings.
  • Suggests potential speakers.
  • Manages and confirms speaker schedule as far as 2-3 semesters in advance.

Mentors and oversees the work of less experienced events staff.

  • Advises less experienced event staff and other Haas units on how to plan for a successful event, particularly in Speiker Forum, manage vendors and caterers and evaluate their proposals, determine location/venue, coordinate with other Haas and campus staff,and manage a budget to ensure a successful event.
  • Monitors effective implementation of agreed upon event plans.
  • Serves as liaison/advisor for events outside her immediate area of responsibility.

Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion and political acumen.

  • Prepares event invitations, briefings for Dean’s Office and speakers and writes points for event host/MC.
  • Uses superb judgment, tact, sensitivity, discretion and political acument in dealing with prominent speakers, VIP guests, and friends and donors of the school to ensure a smooth running event that benefits speaker and host.
  • Identifies threats, risks, and obstacles potentially in the way of a successful event and alerts appropriate Haas Deans and leadership to potential risks.
  • Ensures timely communications between Haas and speakers/VIP.

Required Qualifications

  • Thorough knowledge and understanding of concepts, principles and practices of event planning and public relations, including event design, organization and production.
  • Thorough knowledge of the campus, its vision, mission, programs, policies, achievements and infrastructure.
  • Skill in effectively meeting budget and time constraints.
  • Thorough knowledge of Haas School strategic priorities, VIPs, and Haas culture.
  • Demonstrated organizational and project management skills to work successfully with clients to produce high quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship.
  • Highly developed interpersonal communication skills including, excellent oral and written communication skills, political acumen and social perceptiveness.
  • Highly developed judgment, decision-making and problem recognition/avoidance/resolution skills, including skill in determining those issues/problems that need to be brought to management's attention.
  • Superb attention to detail.
  • Bachelors degree in related area and/or equivalent experience/training.

Salary & Benefits

Salary: $55,100 - $84,000 annually.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

To apply, please visit Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

For the complete University of California nondiscrimination and affirmative action policy see: